Academic Calendar and Pricelist

Click here to download a PDF of this year’s Academic Calendar and Pricelist.

 

Pacific International Academy Payment Terms and Conditions

Intensive English Program

1. Payment Methods

All payments are made either directly to PIA or through PIA partner agencies. Direct payments can be made by credit card (Visa, MasterCard, or Discover) through student accounts on the PIA student portal (Campus Axess). Payments can also be made by check/traveler’s check (payable to PIA), cash, or by bank wire. Upon payment, a receipt is emailed to the agent or student.

2. Due Dates

Application Fee A non-refundable application fee is required with all new applications. Applications will not be processed until the application fee is received.

 

Tuition Tuition is due the first day of classes. Tuition will be collected only after admission.

 

Placement Fees Service Learning and Community Service placement fees are due the first day of classes.

 

Housing Fees

 

A non-refundable homestay placement fee is required with all homestay applications. Applications will not be processed until the application fee is received. Homestay applications must be submitted and homestay placement fees must be paid at least 30 days before the start of classes.

 

The first homestay monthly payment is due on or before the first day the student moves into homestay. Students must either pay for three months or set up a monthly recurring credit card payment in the PIA main office. Subsequent payments are due six calendar days before the start of the next billing cycle. For example, if a student moved into homestay on the 25th, their next monthly payment is due on the 19th of the next month.

 

A non-refundable apartment placement fee is required with all applications for apartment placement assistance. The fee must be paid before any apartment assistance is provided.

 

Optional Services Airport transfers must be paid for before the service can be arranged.

Express shipping must be paid for before shipment.

Tutoring must be paid for before sessions can be scheduled.

 

Optional Activities Payments for optional activities must be made by the set deadline for each activity. Payment is required in order to reserve a space on the activity.

 

3. Late Fees 

PIA provides a six-calendar-day grace period for tuition, placement fees, and homestay fees. Any tuition payment not made within six calendar days of the due date will be assessed a $50 late fee. An additional $50 fee is added for each additional week beyond the due date.

4. Refund Policy

The application fee and housing placement fees are non-refundable.

Intensive English Courses

All paid tuition and fees, except the non-refundable fees, will be refunded to students who do not attend any classes. In the event that a class or program is canceled by PIA, all tuition and fees, including applicable non-refundable fees, paid by the student will be refunded.

For students who withdraw at any point in the first five weeks of the term, PIA will retain a prorated amount of tuition. No refund is available to students who withdraw after the fifth week of the term. Prorated refunds will be calculated on a weekly basis. When determining the number of weeks, PIA will consider a partial week the same as if a whole week were completed, provided the student was present at least one day during the scheduled week.

An enrolled student that has attended at least one class during a term will be administratively withdrawn from classes after failure to attend class for 30 calendar days. Refund eligibility will be based on the last date of attendance.

Elective Courses

Tuition for elective courses (such as Service Learning, Community Service, and ESL Test Preparation) and Service Learning and Community Service placement fees are refundable for students who withdraw before or during the first week of the course. No refund is available to students who withdraw after the first week of the course.

Housing

PIA will refund a prorated portion of any unused prepaid room and board fees with two weeks’ advance notice of the student’s date of departure. Prorated refunds are calculated on a daily basis. Should a student not provide two weeks’ notice, room and board fees for the notice period will be deducted from any refund.

Optional Services

Airport transfers are refundable with 24-hour notice of cancellation before the scheduled transfer. Express shipping is only refundable if the service is not used. Tutoring is refundable with 24-hour notice of cancellation before the scheduled time.

Optional Activities

Activities are refundable up to the set deadline for the activity.

5. Refund Issuance

If an applicant never attends class, all refunds due will be made within 45 calendar days of the first scheduled day of class. If an enrolled student is due a refund, all refunds due will be made within 45 days of the first day of classes or the date of administrative withdrawal, whichever is earlier.

Refunds are issued according to the original payment method when possible. For payments made by credit card, any refund due will be processed to the same credit card. For payments made by cash, check/travelers check, or bank wire, a check will be issued to the student. In the event that the student’s tuition for the term has not been paid, PIA prorates the amount due, in compliance with the stated refund policy, and collects the amount due from the student.  A record of refund calculations is kept in the student’s file.

 

Courses of 4 Weeks’ Duration or Less

1. Payment Methods

All payments are made either directly to PIA or through PIA partner agencies. Direct payments can be made by credit card (Visa, MasterCard, or Discover) through student accounts on the PIA student portal (Campus Axess). Payments can also be made by check/traveler’s check (payable to PIA), cash, or by bank wire. Upon payment, a receipt is emailed to the agent or student.

2. Due Dates

Course Fee The course fee is due by the first day of the course.

 

Optional Activities Payments for optional activities must be made by the set deadline for each activity. Payment is required in order to reserve a space on the activity.

 

 3. Late Fees

PIA provides a six-calendar-day grace period for course fee payments. Any payment not made within six days of the due date will be assessed a $50 late fee. An additional $50 fee is added for each additional week beyond the due date.

4. Refund Policy

The course fee will be refunded to students who do not attend any classes or if the course is cancelled by PIA. The course fee is non-refundable for students that have started to attend classes.

5. Refund Issuance

All refunds due will be made within 45 days of the first scheduled day of the course.

Refunds are issued according to the original payment method when possible. For payments made by credit card, any refund due will be processed to the same credit card. For payments made by cash, check/traveler’s check, or bank wire, a check will be issued to the student. In the event that the student’s tuition for the term has not been paid, PIA prorates the amount due, in compliance with the stated refund policy, and collects the amount due from the student.  A record of refund calculations is kept in the student’s file.